Screen Recording & Screenshots

Capture and share what's on your iPad screen to document issues, demonstrate procedures, or share important information with fellow councillors!

Taking Screenshots

1 For iPads with Home button: Press the Home button and the top button at the same time.

2 For iPads without Home button: Press the top button and either volume button at the same time.

3 Edit immediately by tapping the thumbnail that appears in the bottom-left corner of your screen.

4 Use markup tools to add text, arrows, shapes, or highlight specific areas before saving or sharing.

Quick Tip: If you have an Apple Pencil, you can swipe up from the bottom corner of the screen to take a screenshot and immediately enter markup mode.

Recording Your Screen

1 Add Screen Recording to Control Centre by going to Settings > Control Centre > Customise Controls, then tap the + next to Screen Recording.

2 Open Control Centre by swiping down from the top-right corner of your screen (or up from the bottom on older iPads with Home buttons).

3 Tap the Screen Recording button (a circle within a circle) to start a three-second countdown.

4 To record with audio narration, press and hold the Screen Recording button, then tap the microphone icon to turn it on before tapping Start Recording.

5 To stop recording, tap the red status bar at the top of the screen and confirm by tapping "Stop".

Council Meeting Tip: When recording a demonstration of digital processes for other council members, turn on the microphone to explain what you're doing as you navigate through the steps.

Editing Screenshots and Recordings

1 Find your screenshots and recordings in the Photos app, in the "Screenshots" or "Recents" albums.

2 Edit screenshots by tapping on the image, then tapping "Edit" to crop, rotate, or adjust colours.

3 Trim screen recordings by tapping on the video, then "Edit", and using the yellow trim handles at the bottom to remove unwanted sections.

4 Add markup by tapping the three dots (...) in the Edit interface, then selecting Markup to draw, add text, or highlight areas.

Privacy Tip: When sharing screenshots or recordings of sensitive council matters, use the markup tools to blur or black out any confidential information before sharing.

Council Uses for Screenshots and Recordings

Document Issues

Capture errors or problems with council software or websites to report to IT support.

Training Materials

Create step-by-step visual guides for new councillors on using council systems.

Meeting Highlights

Capture important slides or charts during virtual meetings for later reference.

Website Feedback

Take screenshots of the council website to suggest improvements or report issues.

Process Documentation

Record the steps for completing common digital tasks for reference guides.

Digital Evidence

Capture planning application issues or concerns for discussion in meetings.

Sharing Screenshots and Recordings

1 Open the screenshot or recording in the Photos app.

2 Tap the share icon (square with an up arrow) in the bottom-left corner.

3 Choose how to share: AirDrop, Mail, Messages, or other apps like Teams or Slack.

4 For large screen recordings, consider using Mail Drop or a cloud storage service like iCloud Drive to share.

5 To add to a document, copy the screenshot and paste it directly into Notes, Pages, or Word documents.

File Size Tip: Screen recordings can become quite large. If you're having trouble sharing, try trimming unnecessary portions or adjusting the quality in Settings > Camera > Record Video.

Advanced Screenshot Techniques

1 Take a full-page screenshot in Safari by taking a regular screenshot, tapping the thumbnail, then selecting the "Full Page" tab at the top.

2 Use Instant Markup by immediately tapping the screenshot thumbnail when it appears to add annotations before saving.

3 Create a PDF from a screenshot by using the share menu and selecting "Create PDF" or "Print" then pinching out on the preview.

4 Use Back Tap (on compatible models) by going to Settings > Accessibility > Touch > Back Tap to assign screenshot function to a double or triple tap on the back of your device.

Organisation Tip: Create an album in Photos specifically for council-related screenshots and recordings to keep them separate from personal media.